What really is the difference between a planner and a coordinator, anyway?

Business

Full Service Wedding Planner vs. Wedding Coordinator

If you are new to the beautiful world of wedding planning, this might help explain things a bit!
Full Service Wedding Planner
For the bride who has NO idea where to even begin, hiring a Full Service wedding planner might just be for you! They should guide you in the right direction to make all of those dreams a reality. From full design plans, vendor selections, ceremony planning, rsvp tracking, ongoing updates and consultation with clients about vendors services/products, timelines, helping to prepare, manage, and understand a budget, assist with site tours, selection and booking of ceremony and reception venues. WOAH! That’s a lot and not even everything!
Once wedding day arrives, the hours they spent behind the scenes will make your dreams come to life! They will be responsible for managing all vendors, final payments, complete set-up and clean up, and of course fixing any problems that may arise (but no worries, there won’t be any!).
Day of Coordination aka D.O.C aka Month of planning
We often hear that clients hired us for Day of Coordination because they plain ol’ hate figuring out all of the logistics the big day will bring and wouldn’t even think about burdening any family or friends with running the show! We often get calls a few months out (during mid-wedding-freak out-mode) as they realize “oh crap! How is the day going to run smoothly?!?” This package is for the bride who truly enjoys the planning process and doesn’t need any help with design plans.
When you hire a Day of Coordinator, communication is key and typically begins four to six weeks from the big day to gather all of the necessary pretty little details. They will then prepare itineraries to be provided to all vendors and handle logistics of the day.  While the last couple weeks prior to wedding day can be a bit hectic, hiring a DOC will allow all questions from other vendors to go through them, leaving you able to relax and enjoy the weeks leading up. Most of the time, a Day of Coordinator is the first person to arrive to assist in setting up for the day, and turns out the lights long after the party has gone home. It is their main focus to oversee everyone else is doing their job exactly how you wish.
Venue Coordinator aka onsite coordinator
All venues will have some type of coordinator on site. Whether their title is Owner or Director of Sales and Beverage, they typically are the main point of contact for booking the venue with you and all of the little details that relate to the venue only. If your venue offers onsite catering and bartenders, they are responsible in making sure their own staff understand their role as discussed and outlined in your contract with the venue. This person (or persons) may ensure venue staff have set up the ceremony and/or reception areas how you wish. However, they typically won’t help plan an itinerary of events leading up to the ceremony (if on site), plans in-between the ceremony and reception or even when your bouquet toss will fall on the timeline. That is up to you or a wedding planner/coordinator you may hire!
Style & Design (A Touch of Style)
Color schemes, attire, centerpieces and linens just not your thing? By hiring a wedding planner who also doubles as a designer, you will have a gorgeous wedding that fits your style! Even if you don’t think you have a “style.” They get to know you to ensure your ideas will fit cohesively together and not just a modge podge of Pinterest ideas. But. That’s it. This person won’t make sure Uncle Todd doesn’t give that speech and you won’t have help with any logistics of your big day.
Floral design
It’s just that! Blooms! Some wedding planners (Like us!) offer floral services as well. Typically, the floral designer will pop in just in time to set up their centerpieces and drop off those lovely bouquets and be on their marry way. They are not there to make sure the rest of the wedding runs smooth or that the DJ arrived for cocktail hour.
We hope this helps! Happy Planning!
xoxo,
Alyse & Lynette

Photo by: K.R. Moreno Photography 

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